Privacy Policy
1. Introduction
At Unique R&D Ltd (“Unique R&D”, “we”, “our”, “us”), we are committed to protecting and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This Privacy Policy outlines how we collect, process, store, and protect your personal information when you interact with our website (www.uniquerd.co.uk) or engage our services.
By using our website or providing us with your personal data, you acknowledge and agree to the terms set out in this Privacy Policy.
2. Information We Collect
We collect and process only the personal information necessary for the provision of our services.
2.1 Information Collected from Website Visitors
When you browse our website, we may collect:
✔ Technical Data – IP address, browser type, operating system, pages visited, time spent on pages, and referring sources.
✔ Cookies & Analytics Data – Where applicable, we use website tracking tools to enhance user experience and monitor site performance.
💡 This data is collected automatically through cookies and analytics services.
2.2 Information Provided Voluntarily by Users
We collect personal data only when you actively provide it, including:
✔ When you submit a contact form – Name, email, telephone number.
✔ When you engage in our services – Business details, tax-related information, and financial records necessary for R&D tax claims.
✔ When you communicate with us – Emails, telephone conversations, and documents shared with us.
💡 We collect this data directly from you via email, telephone, or business forms, or from authorised third parties, such as accountants assisting with R&D claims.
3. How We Use Your Information
We process personal data strictly for business purposes, including:
✔ Provision of Services – Managing and processing R&D tax relief claims on your behalf.
✔ Regulatory Compliance – Fulfilling obligations under UK tax laws and financial regulations.
✔ Communication – Responding to enquiries, providing updates, and facilitating service delivery.
✔ Marketing & Promotional Activities – Sending updates, invitations to events, and information about services that may be of interest.
4. Marketing & Direct Communication (PECR Compliance)
We may use your personal data to:
✔ Send marketing communications related to our services, events, and promotions.
✔ Inform you about updates or industry insights that may benefit your business.
Marketing Opt-in & Soft Opt-out
✔ We may send marketing communications to existing clients or contacts who have previously engaged with our services, provided they have not opted out.
✔ You can unsubscribe or update your preferences at any time by contacting us at info@uniquerd.co.uk.
💡 This is in compliance with the Privacy and Electronic Communications Regulations (PECR), which regulate email and digital marketing communications in the UK.
5. Lawful Basis for Processing
Under UK GDPR, we process personal data based on the following lawful bases:
✔ Contractual Necessity – Where data processing is essential for the fulfilment of a contract.
✔ Legal Obligation – Where data must be retained to comply with UK tax and regulatory requirements.
✔ Legitimate Interest – Where we use data for direct business communication and marketing, but only if it does not override your rights.
6. Data Sharing & Third-Party Processing
We may share your data with:
✔ HMRC – To submit and manage R&D tax claims.
✔ Accountants & Legal Advisors – To facilitate tax relief claim submissions and compliance.
✔ Marketing & Event Partners – If we collaborate on industry events or professional networking opportunities.
✔ IT & Cloud Service Providers – To securely store and manage our internal data.
International Data Transfers (Future Possibility)
At present, Unique R&D does not transfer personal data outside the UK or EEA. Should this become necessary in the future, we will:
✔ Ensure all transfers comply with UK GDPR regulations.
✔ Implement appropriate safeguards, such as Standard Contractual Clauses (SCCs).
✔ Update this Privacy Policy accordingly to maintain transparency.
7. Data Retention & Security Measures
✔ Retention Period – We retain personal data only for as long as necessary to fulfill legal, regulatory, and business obligations.
✔ Data Security – We follow industry-standard security protocols to protect personal data from unauthorised access, loss, or misuse.
Where required by law, certain data may be retained beyond this period for compliance and auditing purposes.
8. Your Rights Under UK GDPR
You have the following rights regarding your personal data:
✔ Right of Access – Request details of the personal data we hold about you.
✔ Right to Rectification – Correct inaccuracies in your personal information.
✔ Right to Erasure – Request deletion of your personal data where legally permissible.
✔ Right to Restrict Processing – Limit the way we use your data under certain conditions.
💡 To exercise these rights, please contact us at: info@uniquerd.co.uk
9. Contact Information
For any privacy-related enquiries, you may contact us at:
Email: info@uniquerd.co.uk
Telephone: 0151 433 3203